Terms & Conditions

1. Booking & Payment Options

To secure your place on a retreat, you may choose from the following payment options:

Option 1: Pay in Full

Full payment is made at the time of booking.

Option 2: 50/50 Payment Plan

• A 50% non-refundable deposit is required to secure your spot.
• The remaining 50% is due no later than 4 weeks prior to the retreat start date.

Option 3: Instalment Plan

• A minimum 25% non-refundable deposit is required to secure your spot.
• The remaining balance is split into equal instalments over the time leading up to the retreat.
• All payments must be completed no later than 4 weeks prior to the retreat start date.

Bookings made within 4 weeks of the retreat start date require full payment at the time of booking.

Failure to complete payments by the due date may result in forfeiture of your booking and any payments made.

2. Cancellations & Refund Policy

Due to the intimate nature of our retreats, limited spaces available, and the planning involved in hosting an international experience, the following cancellation terms apply:

More than 8 weeks before the retreat start date:

Payments made (excluding the non-refundable deposit) may be transferred to a future retreat or refunded at our discretion.

Within 8 weeks of the retreat start date:

No refunds will be issued.

• If you are unable to attend, you may transfer your booking to another person (subject to our approval).
• If your place is filled by another participant, we may offer a partial refund at our discretion.
• Cancellations due to illness, personal circumstances, or travel disruptions are non-refundable within 8 weeks of the retreat start date.
• If we cancel the retreat for any reason, all payments made will be refunded in full.

3. Travel Insurance

We strongly recommend that all participants purchase comprehensive travel insurance that includes coverage for:

• Trip cancellations
• Medical expenses
• Travel delays or disruptions

4. Participant Responsibility

By attending the retreat, you acknowledge that:

• You are responsible for your own physical, mental, and emotional wellbeing.
• You will inform us of any medical conditions, injuries, allergies, or dietary requirements at the time of booking.
• You participate in all activities at your own risk.
• We reserve the right to refuse participation to anyone whose behaviour is deemed disruptive, unsafe, or negatively impacts the group experience.

5. Liability

Women's Wellness Retreats is not liable for:

• Personal injury or illness
• Loss, theft, or damage to personal belongings
• Travel delays, cancellations, or disruptions outside of our control

All activities are undertaken at your own risk.

6. Changes to Retreat

While we make every effort to deliver the retreat as advertised, we reserve the right to make changes to the schedule, accommodation, facilitators, or inclusions where necessary.

Any changes will be communicated as soon as possible.

7. Force Majeure

We are not responsible for cancellations, delays, or changes caused by events beyond our control, including but not limited to natural disasters, weather events, pandemics, government restrictions, or travel disruptions.

8. Minimum Participant Numbers

Our retreats require a minimum number of participants to run.

• Each retreat requires a minimum of 8 participants.
• If minimum numbers are not met, we reserve the right to reschedule or cancel the retreat.
• In this instance, you will be offered the option to transfer your booking to a future retreat or receive a full refund of all payments made.
• We are not responsible for any additional costs incurred, including flights or travel arrangements.

9. Photography & Content

During the retreat, we may capture photos and video content for marketing and promotional purposes.

• By attending the retreat, you acknowledge that general, non-identifiable content (including group settings, wide-angle shots, and landscape imagery) may be used by us.
• We will always seek your consent before using any close-up or clearly identifiable images of you.
• All content is used respectfully and in alignment with the nature of our retreats.
• If you prefer not to appear in any content, you can let us know at the time of booking or during the retreat.

10. Agreement

By completing your booking, you acknowledge that you have read, understood, and agreed to these Terms & Conditions.